Member Reference

Collective Bargaining Agreement

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Official Reference

2024 AFGE TSA Council 100 and TSA Collective Bargaining Agreement

Effective Date: May 24, 2024

Note: The contract language below is displayed from the official CBA text. It is not summarized or rewritten.

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ARTICLE 21: SHIFT AND SCHEDULE TRADES

Official CBA pages 91-95

Official CBA Page 91

ARTICLE 21: SHIFT AND SCHEDULE TRADES

A. PURPOSE: To apply a standardized shift trade and schedule trade process across all facilities

to assure fairness and flexibility for certified bargaining unit employees to balance work-life

interests and maintain efficiency in carrying out the TSA’s mission.

B. DEFINITIONS:

1. Certification Requirements: Specific requirements associated with a position, as

determined by management, that a bargaining unit employee must possess in order to be

assigned to the position. Certification requirements may include basic certifications (e.g.,

baggage, passenger, dual) and equipment-specific certifications.

2. Schedule Trade: A type of trade that results in the voluntary, documented exchange of work

schedules by two bargaining unit employees who share certification requirements and share

full-time or part-time status.

3. Shift Trade: The voluntary, documented exchange of scheduled work hours between no

more than three (3) bargaining unit employees for a minimum of one (1) hour. This may

include trades for a partial shift or a full shift.

4. One-Way Shift Trade: A type of shift trade that results in the voluntary reduction of hours

(shift trade-off) that is not balanced by additional work hours (shift trade-worked). The

result of a one-way shift trade is the net reduction of scheduled work hours for one (1)

bargaining unit employee. One (1) bargaining unit employee forgoes working their

regularly scheduled hours and one (1) or two (2) other bargaining unit employees work

those hours in addition to their regularly scheduled hours.

5. Shift Trade-Worked: Additional hours voluntarily worked for another bargaining unit

employee beyond the bargaining unit employee’s regularly scheduled hours as a result of

a shift trade. Bargaining unit employees may trade full or partial shifts.

6. Shift Trade-Off: A bargaining unit employee’s regularly scheduled hours that the employee

voluntarily gives to another bargaining unit employee to be worked as a result of a shift

trade.

7. Regularly Scheduled Hours: The hours a bargaining unit employee is scheduled to work as

a result of the shift bid or equivalent assignment.

C. RESPONSIBILITIES:

1. Management is responsible for ensuring the review and approval or denial of all trade

requests in accordance with this Article.

2. Bargaining unit employees are responsible for arranging their own trades with eligible

bargaining unit employees.

Official CBA Page 92

3. Submission of Trade Requests:

a. Shift trade requests will be submitted to the designated management official using the

TSA electronic system (if available). If the TSA electronic system is not available, the

shift trade request will be submitted using the electronic version of TSA Form 1160-8,

Shift Trade Request. In the event the electronic system and electronic version of TSA

Form 1160-8 are both unavailable, the paper copy of TSA Form 1160-8 will be used.

The electronic version of TSA Form 1160-8, Shift Trade Request will be available on

TSA’s intranet.

NOTE: For the purposes of this subsection, the TSA electronic system is considered

“not available” when: (1) the TSA electronic system is out-of-service or not operational

due to circumstances outside of the bargaining unit employee’s(s’) control; (2) the TSA

electronic system has not been deployed at that airport; or (3) the bargaining unit

employee is off-duty and not on TSA-premises at the time the shift trade request is

being submitted.

b. Schedule trade requests will be submitted to the designated management official using

the electronic version of TSA Form 1160-7, Schedule Trade Request. In the event the

electronic version of TSA Form 1160-7 is unavailable, the paper copy of TSA Form

1160-7 will be used. The electronic version of TSA Form 1160-7, Schedule Trade

Request will be available on TSA’s intranet.

4. Bargaining unit employees who trade shifts are responsible to work the shift agreed upon

as if it were part of their regular work schedules. Bargaining unit employees who trade

schedules are responsible to work the schedules as agreed upon.

5. Management will provide a reasonable amount of dedicated space on unofficial bulletin

boards and/or through electronic forums (e.g., TSA’s intranet, email) for bargaining unit

employees to solicit and coordinate trades with other bargaining unit employees.

6. Bargaining unit employees may post shifts and schedules available for trades on TSA’s

intranet and/or unofficial bulletin boards.

D. PROCESS:

1. Overtime: The Parties understand bargaining unit employees will be paid straight time and

associated pay differentials for hours worked resulting from a shift trade. However, a

bargaining unit employee may receive overtime for hours worked in excess of the shift

trade schedule with prior management approval and consistent with TSA policy.

2. Eligibility for Trades:

a. Bargaining unit employees are eligible for trades consistent with this Article after they

have been employed by TSA for at least ninety (90) days.

Official CBA Page 93

b. Bargaining unit employees who have been the subject of an adverse action within the

previous twelve (12) months are not eligible for shift trades.

c. Bargaining unit employees who are on suspension or administrative leave may not

request trades that fall within the duration of their suspension or administrative leave.

d. A bargaining unit employee who fails to work their portion of an approved shift trade

three (3) or more times in the previous one hundred eighty (180) days is not eligible to

accept new shift trades for sixty (60) days from the date of the last failed to work shift

trade.

e. Full-time bargaining unit employees and part-time bargaining unit employees may

trade shifts, but not full schedules.

f. Consistent with this Article, management will approve trades for eligible bargaining

unit employees who share the same certification requirements. Other requirements,

such as training or position of record (e.g., TSO, LTSO, ETSO, EMT and STI), will

impact eligibility when there is a legitimate operational need for such consideration to

the relevant shift to be worked.

g. Consistent with this Article, management will approve trades between bargaining unit

employees of different genders unless there is a legitimate operational need for such

gender consideration to the relevant shift to be worked.

h. Management may approve an overlap involving back-to-back shifts.

i. Bargaining unit employees on limited duty or light duty may only make one-way shift

trades off and only with bargaining unit employees with no restrictions.

j. Bargaining unit employees on special assignment may trade shifts provided each

bargaining unit employee has the applicable qualifications for the special assignment.

k. A bargaining unit employee on special assignment may request a one-way trade (shift

trade-worked) that meets all of the requirements of this Article.

l. When approved by the Federal Security Director (FSD) or designee, consistent with

this Article, a bargaining unit employee may shift trade with any other eligible

bargaining unit employee within the same hub and spoke configuration. Once a shift

trade is approved, the bargaining unit employees are responsible for working the agreed

upon shift as if it were a part of the bargaining unit employees’ regular work schedule.

If the shift trade is to another airport, travel to the alternate worksite is considered the

bargaining unit employee’s regular commute and the bargaining unit employee is

responsible for any expenses (e.g., parking, mileage) related to the shift trade. If the

shift trade is denied, the reason will be provided in writing to the bargaining unit

employees.

Official CBA Page 94

m. Management retains the discretion to deny a trade when it would create an ethical

conflict.

n. Management may at its discretion approve trades that do not meet the eligibilit y

requirements listed in this subsection.

o. Schedule trades will only involve two (2) bargaining unit employees and remain in

effect until cancelled by both employees, or until the effective date of the next shift

bid.

p. If a previously approved shift trade is affected by a change in a bargaining unit

employee’s schedule, the shift trade will be canceled. Bargaining unit employees

affected by the cancellation can work their respective schedules, submit a new shift

trade request, or request leave.

3. Trade Requirements:

a. Hours worked or traded as a result of trades will not change a bargaining unit

employee’s status from part time to full time or full time to part time.

b. Bargaining unit employees may not give or receive payment or anything of value

directly or indirectly for trading.

c. Bargaining unit employees may work up to, as a result of a shift trade, (16) hours in a

twenty-four (24) hour period, excluding meal periods, and must allow seven (7) hours

of rest between shifts following back to back shifts.

NOTE: Management may disapprove such trade for any bargaining unit employee

where Management believes that the bargaining unit employee’s effectiveness, safety,

or job performance would be adversely affected.

d. Bargaining unit employees are not permitted to reduce their scheduled work hours by

more than a net forty (40) percent of their regularly scheduled work hours each fiscal

quarter (i.e., October through December, January through March, April through June,

July through September) as the result of one-way shift trades.

e. Bargaining unit employees may not trade an approved trade. Once management

approves a shift trade request, modifications to the shift trade are not permitted. If

affected employees want to change the approved shift trade, they must cancel the

approved shift trade and submit a new shift trade request consistent with the

requirements of this Article.

Official CBA Page 95

4. Documenting Trades:

a. Affected supervisors will be notified of the bargaining unit employees’ request(s) to

trade.

b. When denying a trade request, management will state the reason for the denial in

writing or electronically and include the following statement in the written notice: “You

may seek representation regarding this denial with your local Union representative.”

c. Timeframes for Management’s Response to Trade Requests:

i. Bargaining unit employees are encouraged to make requests as far in advance as

possible. Management will respond in writing to trade requests within three (3)

business days of receiving the request.

ii. If the request is made and management does not have three (3) business days to

respond, then the request will not arbitrarily be denied based solely on the

timeliness of the submission.

5. Cancellation of Approved Shift Trades:

a. Bargaining unit employees will cancel an approved shift trade by submitting TSA Form

1160- 9, Shift Trade Cancellation, or the electronic version of TSA Form 1160-9, to the

designated management official or POC no later than twenty-four (24) hours before the

start time of the first affected shift and receiving acknowledgment of the submission of

TSA Form 1160-9, Shift Trade Cancellation, or the electronic version, from the

designated management official or POC.

i. In circumstances in which affected bargaining unit employees cannot submit TSA

Form 1160-9, Shift Trade Cancellation, or the electronic version of TSA Form

1160-9, or have not received acknowledgment of receipt of the form from the

designated management official or POC, the affected bargaining unit employees

must verbally cancel the approved shift trades to the designated management

official or POC no later than twenty-four (24) hours of the start time of the affected

trade. TSA Form 1160-9, Shift Trade Cancellation, or the electronic version of TSA

Form 1160-9, must be submitted to document the cancellation as soon as

practicable but no later than the end of each affected bargaining unit employee’s

next scheduled shift.

b. Management reserves the right to cancel the shift trade of a bargaining unit employee

who becomes ineligible under this Article. Management will not cancel shift trades less

than seventy-two (72) hours in advance in order to afford the employee an opportunity

for alternative coverage. Management will make reasonable efforts to accommodate

affected eligible bargaining unit employees who cannot obtain alternative coverage.

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