Member Reference

Collective Bargaining Agreement

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Official Reference

2024 AFGE TSA Council 100 and TSA Collective Bargaining Agreement

Effective Date: May 24, 2024

Note: The contract language below is displayed from the official CBA text. It is not summarized or rewritten.

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ARTICLE 20: ANNUAL LEAVE BID PROCESS

Official CBA pages 85-90

Official CBA Page 85

ARTICLE 20: ANNUAL LEAVE BID PROCESS

A. PURPOSE: In the interest of providing opportunities for bargaining unit employees to

schedule annual leave and to ensure efficient operational coverage to meet mission

requirements, this Article contains the provisions of the annual leave bid process.

B. DEFINITIONS:

1. Annual Leave Bid Line: A seven (7) calendar day period of time starting with Sunday and

ending on the following Saturday.

2. Service Computation Date (SCD): The date, either actual or constructed by crediting

service, used to determine annual leave, that is based on how long the bargaining unit

employee has been in the Federal service. For a bargaining unit employee with no prior

creditable civilian or military service, the SCD is the effective date of the bargaining unit

employee’s first Federal civilian appointment.

3. Entry on Duty Date (EOD): For the purposes of this Article, the date a bargaining unit

employee began employment with TSA (in a position within the bargaining unit) as

reflected by the effective date on the bargaining unit employee’s Notification of Personnel

Action, Standard Form 50 (SF-50).

4. Day at a Time Leave Slot: A one (1) calendar day period of time that is selected during the

annual leave bid.

5. First-Come-First-Served Leave Slot: A one (1) calendar day period of time that is selected

after the annual leave bid concludes.

C. RESPONSIBILITIES:

1. Management is responsible for providing bargaining unit employees with information

about the annual leave bid process at their respective airports or TSA facilities.

Management will provide information about the annual leave bid process to bargaining unit

employees during the new hire orientation and when transferring into their airports.

2. Management is responsible for developing, maintaining, and monitoring the annual leave

bid process.

a. At CAT X, CAT I, CAT II (Hub) and CAT III (Hub) airports, management will

organize a scheduling committee made up of management representatives and

bargaining unit employees jointly selected by the AFGE local president or designee

and TSA management to review bid proposals in advance of posting the final version

of the annual leave bid. This will be the same scheduling committee that is referenced

in Article 19: Shift Bid Process. Management will consider the committee’s

recommendations.

Official CBA Page 86

b. At CAT II (non-hub), CAT III (non-hub) and CAT IV airports, management may

organize a scheduling committee made up of management representatives and

bargaining unit employees jointly selected by the AFGE local president or designee

and TSA management to review bid proposals in advance of posting the final version

of the annual leave bid. If a scheduling committee is organized under this subsection,

it will be the same scheduling committee that is referenced in Article 19: Shift Bid

Process. Management will consider the committee’s recommendations.

c. At CAT X, CAT I, CAT II (Hub) and CAT III (Hub) airports, one (1) local AFGE

representative at a time as designated by the AFGE local president or designee will be

present and assist with the annual leave bid.

3. Bargaining unit employees are responsible for knowing and adhering to the annual leave

bid process in place at their respective airports or TSA facilities. If a bargaining unit

employee transfers to another airport or TSA facility, it is the bargaining unit employee’s

responsibility to become familiar with and adhere to the annual leave bid process in place

at the new airport or TSA facility.

D. ANNUAL LEAVE BID PROCESS:

1. Management at each airport will conduct an annual leave bid once per year (“the annual

leave bid”). The annual leave bid will be offered prior to the beginning of the leave year.

At the conclusion of the annual leave bid, annual leave requests will be reviewed and

approved on a first come basis. Management may maintain a standby list of up to five (5)

bargaining unit employee names for each leave date.

2. TSA is responsible for the calculation of the one hundred (100) percent allocation of

anticipated annual leave accrual at each airport. Should TSA revise its formula for the

calculation, management at TSA Headquarters will provide a copy of the process to the

President of AFGE Council 100. TSA management at the airport will provide a copy of the

process to the AFGE Local President or designee.

3. Management will announce the dates the annual leave bid will be conducted at least thirty

(30) days in advance. Management will post the annual leave bid (i.e., the annual leave bid

lines and the day at a time leave slots) and the seniority list for bargaining unit employees

to review a minimum of ten (10) calendar days prior to the first day of the annual leave

bid. Management at each airport will designate a location for posting and make reasonable

efforts to distribute the document electronically. Complete listings of bargaining unit

employees are Sensitive Security Information (SSI) and will be restricted appropriately.

4. A minimum of ten (10) calendar days prior to the first day of the annual leave bid,

management will provide to the AFGE Local President or their designee its calculation of

the one hundred (100) percent allocation of anticipated annual leave accrual for all

bargaining unit employees at each airport. Management will use the formula in Section D.2

for the calculation.

Official CBA Page 87

5. Bidding and Awarding Bids:

a. Management will develop options for conducting the annual leave bid such as walk-up

appointments, electronic bids, phone in bids, electronic bid submissions, and proxy

bidding. Management will notify and consult upon request with the AFGE local

president or designee for their airport on the method(s) being used to conduct the annual

leave bid prior to announcing the dates of the annual leave bid as described in Section

D.3.

b. Where an airport does not provide an alternative to in-person bidding (e.g. an electronic

process, telephonic selection, or proxy) and the bargaining unit employee’s only option

is to bid in person at a time outside their normal duty hours, the Parties understand the

bargaining unit employee will receive compensation for call back work for returning to

bid in person.

c. Bargaining unit employees will use the AFGE and TSA established national protocol

for conducting annual leave bid by proxy by using TSA Form 1167-1 or electronic

version.

6. Management will either: (1) conduct an annual leave bid for all workgroups; or (2) conduct

a separate annual leave bid for each workgroup (e.g., Transportation Security Officers

(TSOs), Lead Transportation Security Officers (LTSOs), Expert Transportation Security

Officers (ETSOs), Equipment Maintenance Technicians (EMTs), and Security Training

Instructors (STIs)).

7. During the annual leave bid:

a. Bargaining unit employees will be able to select annual leave bid lines and day at a

time leave slots as set forth in this Article.

b. [Blank] The Parties did not reach agreement on this provision.

c. One hundred (100) percent of the anticipated annual leave accrual will be available for

bargaining unit employees to bid during the annual leave bid as set forth in Section

D.7.d and D.7.e below. Nothing in this section prevents management from making

more than one hundred (100) percent of the anticipated annual leave accrual available.

d. At CAT X, CAT I, and CAT II airports:

i. Eighty (80) percent of the anticipated annual leave accrual will be available in

annual leave bid lines. Annual leave bid lines may be limited as set forth in Section

D.6 and will be awarded by seniority (as defined in Section D.10).

ii. Twenty (20) percent of the anticipated annual leave accrual will be available in day

at a time leave slots. Day at a time leave slots may be limited as set forth in Section

D.6 and will be awarded by seniority (as defined in Section D.10).

Official CBA Page 88

e. At CAT III and CAT IV airports: The annual leave bid will be conducted in two stages.

i. Stage 1: One hundred (100) percent of the anticipated annual leave accrual will be

available in annual leave bid lines. Annual leave bid lines may be limited as set

forth in Section D.6 and will be awarded by seniority (as defined in Section D.10).

ii. Stage 2: All annual leave bid lines remaining at the end of Stage 1 will be converted

to day at a time leave slots. Day at a time annual leave slots may be limited as set

forth in Section D.6 and will be awarded by seniority (as defined in Section D.10).

8. Based on their annual leave accrual rates as of the first day of pay period one (1) of the

leave year, bargaining unit employees may select annual leave bid lines as follows:

a. Bargaining unit employees who accrue eight (8) hours of annual leave per pay period

will be able to bid up to four (4) annual leave bid lines during the annual leave bid.

b. Bargaining unit employees who accrue six (6) hours of annual leave per pay period will

be able to bid up to three (3) annual leave bid lines during the annual leave bid.

c. Bargaining unit employees who accrue four (4) hours or less of annual leave per pay

period will be able to bid up to two (2) annual leave bid lines during the annual leave

bid.

9. Based on their annual leave accrual rates as of the first day of pay period 1 of the leave

year, bargaining unit employees may select day at a time leave slots as follows:

a. Bargaining unit employees who accrue eight (8) hours of annual leave per pay period

will be able to bid up to six (6) day at a time leave slots during the annual leave bid.

b. Bargaining unit employees who accrue six (6) hours of annual leave per pay period will

be able to bid up to five (5) day at a time leave slots during the annual leave bid.

c. Bargaining unit employees who accrue four (4) hours or less of annual leave per pay

period will be able to bid up to three (3) day at a time leave slots during the annual

leave bid.

10. During the annual leave bid, annual leave bid lines and day at a time leave slots will be

approved in order of Entry on Duty (EOD). If bargaining unit employees have identical

EODs, the following tiebreakers will be used:

a. The Service Computation Date (SCD) will be used as the first tiebreaker.

b. Any ties remaining after the application of the above will be resolved by a randomizer,

such as www.random.org.

Official CBA Page 89

11. [Blank] The Parties did not reach agreement on this provision.

12. First-Come-First-Served Annual Leave: After the annual leave bid concludes, any annual

leave bid lines and day at a time leave slots not selected will be made available on a first-

come-first-served basis as set forth below:

a. [Blank] The Parties did not reach agreement on this provision.

b. After management completes Section D.12.a, the FSD or designee and the AFGE Local

President or designee will meet, review, and discuss the annual leave calendar. The

AFGE Local President or designee will be provided a copy of the annual leave calendar.

If management makes any subsequent changes to the annual leave calendar, the FSD

or designee will provide a copy of the updated annual leave calendar to the AFGE Local

President or designee fourteen (14) calendar days prior to implementation. Upon

request of the AFGE Local President or designee, the FSD or designee will meet,

review, and discuss the updated annual leave calendar.

c. [Blank] The Parties did not reach agreement on this provision.

13. [Blank] The Parties did not reach agreement on this provision.

14. [Blank] The Parties did not reach agreement on this provision.

15. Upon taking approved leave, bargaining unit employees may use accrued annual leave,

accrued compensatory time, administrative leave (coded in the TSA electronic system as

“other paid leave”), or a combination thereof, to cover the absence.

It is the bargaining unit employee’s responsibility to bid and schedule use-or-lose leave to

avoid forfeiture.

16. Annual Leave Calendar:

a. The annual leave calendar will coincide with the Federal Government Executive

Branch leave calendar established by the Office of Personnel Management.

b. At all airports, management will maintain electronic annual leave calendars (i.e.,

calendars that show only annual leave) and at a minimum, make them available on the

local airport’s intranet. The local airport’s intranet is accessible to all bargaining unit

employees at that airport.

c. The annual leave calendar will show annual leave bid lines (selected during the annual

leave bid), day at a time leave slots (selected during the annual leave bid), and annual

leave awarded on a first-come-first-served basis. The annual leave calendar will not

include unscheduled annual leave.

Official CBA Page 90

d. The annual leave calendar will show all available and unavailable dates, the number of

available annual leave slots, and the name of the bargaining unit employee(s) using

annual leave on each calendar day.

e. [Blank] The Parties did not reach agreement on this provision.

17. Cancellation of scheduled annual leave: Bargaining unit employees are encouraged to

cancel scheduled annual leave no later than fourteen (14) calendar days prior to the start of

the scheduled leave or as soon as possible.

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